After setting the Preferences and entering the primary Entities, you are ready to start filling the fleet-related costs.
To access the Cost management panel, go to the Management module and select the Cost folder:
You will see the following panel:
By clicking on the arrow button, the extended panel will be available to you.
It contains the following information:
| Column | Description |
| Date | Date and time of the cost. |
| Vehicle | Vehicle associated with this cost. |
| Cost type | Type of cost associated with the Entity, as defined in Management > Entities. |
| Entity | Entity which issues the cost. |
| Total cost | Total cost = Quantity x Unit cost |
| Unit | Unit measurement of the cost type, as defined in Management > Preferences. |
| Quantity | Number of units. |
| Unit cost | Cost associated with each unit. |
| Odometer reported | Odometer reported by the user. |
| Vehicle odometer | Number of kilometres registered in the vehicle's odometer when the cost took place. |
| Recurring | Identification if the cost is a recurring one (YES) or not (NO). |
| Appointment Status | Shows whether this cost's vehicle and cost type already has a vehicle appointment, needs one corrected, or needs one created. Hidden by default — see below. |
| Appointment Actions | Lets you create or correct that vehicle appointment without leaving the Costs panel. Hidden by default — see below. |
Appointment Status and Appointment Actions columns
These two columns are available but hidden by default. To show them, click the column-picker icon (“☰”) on the top-right of the list and enable them.
| Status | Meaning | Action |
| NONE | No vehicle appointment exists yet for this vehicle and cost type | Create |
| NEEDS ATTENTION | An appointment exists, but its next occurrence should be corrected based on this cost | Fix |
| CREATED | An appointment exists and is already up to date | — |
| MULTIPLE | This cost entry bundles more than one cost type | Open the cost's details to act on each cost type individually |
See Management > Costs > How to register a new cost? for how to use Create and Fix. Seeing or acting on these columns requires the same permission as Administration > Vehicles > Appointments.
The Costs folder shows you a list of all the costs inserted in Frotcom, in a given period.
On the bottom of the list under the Total cost column, you can see the Sum of the total cost of all the listed costs:
If you want to know how to filter the costs displayed in the Management > Costs panel, click here.
By clicking on the hamburger menu located on the upper-right part of the screen, you have the Odometer reading and Import cost file options:
If you want to know more about the import cost file feature, click here.
If you want to know more about the odometer reading, click here.
If you wish to enter a new cost, click here.
If you wish to edit an already existing cost, click here.
If you wish to delete a cost, click here.