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Forms

Forms are a way for you to send structured information to the office. Forms are previously defined by the Office and configured on your mobile device. There are two major types of forms:

  1. Generic forms
    These include forms about topics not directly related to the tasks being received from the office. For instance, you might have a form about refueling or a form about the conditions of your vehicle.
  2. Task forms
    These are forms associated with specific tasks. For instance, in the case of truck transportation, the Loading form can be associated with freight; or in the case of a company repairing elevators, a Repair form associated with a work order is another example of a task form.

In this section, when forms are mentioned, it refers to generic forms only.

To send a form to the Office, touch the following button on the left screen:

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You will see a number of buttons representing the types of generic forms you can send. If too many forms have been defined to fit on the screen, you can see other forms by sliding the screen. In this specific example, we only have one form, the inspection form:

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Choose the form you want to send by touching the corresponding button. The form will open and you can now enter the necessary data before sending out the form.

Below is an example of an Inspection form. Remember that the forms and fields to be filled in will most probably be different in your company's case.

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Picture selection screen

When there is available a picture field, and when the picture field supports multiple values, you are presented with a new screen: the picture selection screen.

Depending on the selection mode, you can see Camera and Browse buttons. If you want to take a picture and send it, select the Camera button. If you want to select a picture from the mobile device gallery, select the Browse button.

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By tapping one of the images it's possible to see a larger preview. The Remove button will discard the item from the selection.

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Send form

After filling all the necessary fields, confirm the data and touch Send button to send the form to the office. You will see a confirmation that the information was sent.

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Actions triggered by forms

You can have Frotcom execute an Action when a form is submitted by a driver, from a Workforce Management Terminal (tablet or smartphone).

Note: Although the context usage of actions will vary in the future, for now, this feature has the only purpose of implementing a convenient way to associate a trailer/asset to a tractor unit (truck) through the submission of a form. In other words, a driver will be able to submit a form specifying to which trailer his/her truck is now coupled.

 

Definition

In Frotcom, an Action is something that can be executed within a given context. Actions serve the purpose of making something happen or have an effect on something.

 

How to create forms with actions

Your Frotcom Certified Partner can create for your account a form with a special field. Once submitted to Frotcom, this form will execute a specific Action. As mentioned above, the only action possible for now is the association of an asset to a vehicle.

 

How to create forms with actions

In order to reduce input errors and save the driver from having to enter data manually, there are three specialized form fields in Frotcom. These fields are essentially single selection lists with well-known values:

From field Description
Vehicle field Single selection list with your account's vehicles
Asset field Single selection list with your account's assets (normally trailers and semitrailers)
Place field Single selection list with your account's places

In the specific case of the association of a vehicle and an asset, your driver will just have to select the asset/trailer from a list. The vehicle (truck) is automatically inferred by Frotcom because it is the one associated to the Workforce Management Terminal.

 

How to create forms with actions

In the specific case of the association of a vehicle and an asset, your driver will just have to select the asset/trailer from a list. The vehicle (truck) is automatically inferred by Frotcom because it is the one associated to the Workforce Management Terminal.

 

Workforce App

The Workforce Management app in the terminal is prepared to deal with specialized form fields. The option values required for each specialized form field are downloaded from Frotcom when Wi-Fi is connected, thus making them available for selection when filling out a form.

When filling in the form, the driver will select an asset from the list of assets in the company:

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When such a form is sent, Frotcom can be configured to reply back with a confirmation message, if the coupling was successfully processed, or an error message, if there was any unexpected error.

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Next: Alerts

If you want to know more about logging in and out of Workforce management application, click here.

If you want to know more about task stages and interruptions, click here.

If you want to know more about message exchanging via Workforce management Terminal, click here.

If you want to know more about tasks, click here.

If you want to know more about alerts, click here.

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