In order to see the Cost per mileage data of your fleet, go to the Management > Fleet panel and you will see the following screen:
On the upper part of the panel, on the View filter, click on the Cost per mileage option. You will see the following screen:
It contains the following information:
|License plate||Identification of the vehicle.|
|Total cost||Total cost of the vehicle in the defined period.|
|Total mileage||Total mileage of the vehicle in the defined period.|
Total [cost/km] = Total cost / Total mileage.
This is the calculated cost/km.
Note: instead of km it is also possible to use miles.
|Used cost/km||Reference value for cost/km.|
Difference between the calculated cost/km and the used cost/km or cost/mi in the defined period.
NOTE: if the difference is higher than (+/- ) 5% of the used cost/km (used ratio), the value presented in the difference column will be in red. Otherwise, it will be in black.
At the very end of the panel, you will also have a couple of features that provide you interesting information about your fleet. For the total cost and total mileage columns, you will have the following mathematical operations:
For the total cost/km, used cost/km and difference, you will have the following mathematical operations:
You can access them by clicking the drop down menu at the very end of each column, and selecting one of the available operations:
And you will see the result of the selected option bellow the drop down menu button:
The calculated ratios depend on the time periods for which they are calculated. For instance, a vehicle may have a calculated cost/km of 1.67£ in August and 1.98£ in September. In this case, the cost/km ratio depends on the exact cost which occurred in a period, as well as on the number of km traveled.
However, some organizations, like transportation companies, need to have a reference value for the cost/km ratio. This is so because they want to establish a price for their service to the customer. In Frotcom that reference value for cost/km is called Used cost/km and can be found in Administration > Vehicles > Management (you can also find instructions on how to change it).
Alternatively, you can also change the vehicle's cost/km in the Management > Fleet panel. For that, select a vehicle by ticking on the respective box on the left part of each row:
After ticking the desired vehicle, click on the drop down menu at the upper left part of the screen:
You will see the following board:
On the Vehicles field, you will see the selected vehicle.
On the Set used cost field, you will be able to choose between two options for the used cost consideration:
|Set used cost option||Description|
|Use calculated value in the period||
Frotcom will copy the Calculated cost/km into the Used cost/km ration.
This option is recommended when you want to accept the Calculated cost/km to become your new Used cost/km.
|Define new value manually||
After selecting this option, the following field becomes available:
Click on the Click to add link and a free text box will be available for you to define the new cost/km:
After you select the cost/km, click on the Change button to confirm it, or click the Cancel button if you wish to discard your modifications.
This operation can also be done for several vehicles in just one step. For that, just select all the desired vehicles before you open the Set used cost panel. In this way, you are able set the value for more than one vehicle at a time.
If you need additional clarification, please contact your Frotcom Certified Partner. You can find the contacts of the Frotcom Certified Partners here.