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Management > Fuel

The Fuel management module allows you to control fuel levels, fuel consumption and also to compare the values measured by Frotcom in the tank with the fuel data entered manually from fuel receipts or by importing fuel cost files in Management > Costs.

In other words, this tool allows you to better control how fuel is being consumed and also to verify that the fuel cost notes you get are compatible with the real fuel consumption.

Important note: for reasons explained next, values computed from fuel sensors, as is the case here, cannot and should not be considered to be 100% correct. Please use them discretionarily and carefully.

To go to the Fuel management panel, go to the Management module and select the Fuel folder:

You will see the following panel:

For you to see other columns with additional information, click on the arrow button on the top right part of the panel: 

You will see this additional information:

You can define the observation period by clicking on the calendar drop down menu, located on the top left part of the panel:

The fuel management table contains the following information:

Columns Description
Vehicle License plate of the vehicle.
Mileage Number of kms or miles traveled by the vehicle in the period.
Driving Time Number of hours elapsed in the period.
Initial fuel Volume (in liters or gallons) in the tank in the beginning of the period.
Final fuel Volume (in liters or gallons) in the tank in the end of the period.
Fuel records

This is the volume in liters or gallons entered as fuel costs records, in Management > Costs.

NOTE: These records can be entered manually in Management > Costs or imported from a gas company's cost file.

Detection

This is the volume in liters or gallons detected by Frotcom in refueling operations.

NOTE: Frotcom detects refueling operations from sudden positive variations in the fuel tank level. If the vehicle has CANBus, Frotcom will use that information. If the vehicle has alternative fuel sensors supplied by Frotcom, Frotcom will use that source instead, if so indicated in the system. Ask your Frotcom Certified Partner which method is being used in your Frotcom account.

If Frotcom has no way to extract fuel level data from a vehicle, the vehicle will not be shown in this table.

Difference

Difference (in %) between the liters/gallons refueled according to Management > Costs and the number of liters/gallons refueled according to Frotcom's automatic detection.

NOTE: If the difference is higher than the value defined in Management > General > Fuel Management > Max refueling deviation, it will be shown in red. By default, the limit is 10%. 

Fuel records (#)

This is the number of refueling operations according to Management > Costs, i.e. the number of times refueling occurred in Management > Costs.

NOTE: If this number differs from the number in  the text column, it will be show in red.

Detection (#)

This is the number of times Frotcom detected refueling operations, automatically, from sudden positive variations in fuel level.

NOTE: If this number differs from the number in the previous column, it will be shown in red.

Drainage This is the volume (in liters or gallons) of any sudden loss of fuel from the tank. This can mean a fuel theft or any other circumstance provoking fuel level to be decreasing quickly in the tank.
Measured consumption This is the fuel consumption measured by CANBus or the fuel sensor provided by Frotcom, in the period.
Average consumption Calculated number of liters consumed per 100km. Also possibly MPG (Miles per gallon)
Average consumption per hour Calculated number of liters or gallons consumed per driving hour.

By clicking on the link of the license plate of each vehicle in the vehicle column, you will see the next panel:

This panel provides you additional information concerning every single detected fuel related operation. More specifically, Frotcom provides you the following information for each detected event:

  • Date and time of the event
  • Type of the event (Refueling or Drainage)
  • Type of detection (Automatic or Fuel Records)
  • Volume of the event
  • Place of the event
  • Address of the event

 

 

If you need additional clarification, please contact your Frotcom Certified Partner. You can find the contacts of the Frotcom Certified Partners here.

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